The Loyola School (TLS) began in 2017 providing comprehensive, year-round pre-school (2–5-year-olds) to children from under-resourced neighborhoods in Baltimore City. In 2021, TLS launched a comprehensive capital campaign to renovate five row homes and expand the mission by opening Loyola Elementary (grades K-4), adding a grade each year. The Loyola School completes the final piece of a Jesuit ecosystem of schools founded by Rev. William Watters, S.J. who first founded St. Ignatius Loyola Academy in 1993 (grades 5 through 8) and Cristo Rey Jesuit High School (grades 9 through 12) in Baltimore in 2007. The Loyola School is a tuition-free school with an annual budget of $3MM and the capacity to serve 200 students in preschool through grade 4.
Position Overview
The Advancement Assistant provides critical administrative and operational support to Loyola’s fundraising efforts, ensuring the smooth execution of donor engagement, event planning, and fundraising initiatives. This position plays a key role in managing donor communications, tracking gifts, and assisting with fundraising campaigns. The Advancement Assistant works closely with the Director and Associate Director of Advancement to ensure efficiency and coordination across the team’s activities.
Overall Responsibilities
Donor Communications & Engagement:
- Draft and send personalized donor acknowledgment letters, tribute notification cards, pledge reminders, and other correspondence in a timely manner to ensure recognition of contributions.
- Maintain accurate donor records in the donor CRM system, ensuring up-to-date and error-free tracking of gifts.
- Assist in creating donor communications such as newsletters, appeals, and event invitations.
- Help manage digital fundraising campaigns, ensuring messages are tailored to engage specific donor segments and maintain the school’s voice.
- Design and deploy mass communications in MailChimp, LGL and/or Microsoft Word Mail Merge Project manage, coordinate, and implement scholarship sponsor stewardship program, including coordinating with teachers and school staff to collect necessary content.
Event Planning and Logistics
- Provide logistical support for donor events such as stewardship receptions, fundraising campaigns, and friend raisers.
- Coordinate meetings for the Director and Associate Director of Advancement, ensuring all materials are prepared and follow-up actions are executed.
- Act as an on-the-ground contact during events, overseeing registration, setup, and ensuring smooth event execution.
Administrative Support
- Manage the Advancement team’s calendar, prioritizing donor interactions, meetings, and event-related deadlines.
- Assist in preparing donor impact reports, presentations, and proposals to support fundraising initiatives.
- Process gifts, ensuring proper documentation and acknowledgment in alignment with best practices.
- Ensure accurate tracking of gifts and donor interactions within the CRM system.
- Maintain physical files pertaining to scholarship pledges/commitments, and gifts.
- Manage office inventory of supplies, stationery, and marketing collateral; order printed materials and office supplies as needed.
Administrative Assistant for the School President’s Fundraising Activities:
- Prepare donor reports, briefing materials, and presentations for meetings with key stakeholders.
- Meet regularly to debrief after President’s donor meetings to document key takeaways and action items, and ensure all insights are promptly entered into the CRM.
Growth and Professional Development:
- Participate in relevant training to enhance fundraising skills and knowledge, keeping upto-date with best practices in donor stewardship and engagement.
- Actively contribute to brainstorming sessions and team meetings, offering new ideas for donor engagement, retention, and campaign strategies.
Qualifications
- Commitment to the overall mission of the organization required, familiarity with Jesuit identity and values, a plus.
- Bachelor’s degree, or equivalent professional experience in marketing, communications, business, nonprofit management, or a related field.
- Strong ability to manage multiple tasks and projects in a fast-paced environment while maintaining attention to detail.
- Skilled in using Microsoft Office Suite (Excel, Word, PowerPoint) and donor management software (e.g., DonorPerfect, Little Green Light, Salesforce, etc.). Familiarity with digital fundraising tools and social media platforms is a plus.
- A self-starter who is comfortable working independently but also thrives in a Strong written and verbal communication skills; able to provide timely updates, ask clarifying questions, and communicate effectively with stakeholders.
- Demonstrated initiative and problem-solving skills; able to identify opportunities for improvement and contribute beyond assigned responsibilities.
- Must be able to physically navigate several floors and buildings on multiple blocks.
- Receptive to feedback and committed to continuous learning and professional growth; able to adapt in response to challenges or changing priorities.
This is a full-time, twelve-month, salaried, exempt employment position with occasional evening and weekend responsibilities. The successful candidate will begin her/his duties by September 1, 2025.
Pay: $45,000.00 – $50,000.00 per year, commensurate with experience.
TLS offers a comprehensive benefits package including health benefits, funding for continuing education, and an employer matching 403(b) retirement plan.
Interested candidates should email a cover letter addressing position qualifications and related experience, and a resume to careers@loyolaschoolbaltimore.org.
TLS actively seeks diversity in all categories of employment and at all employment levels. Individuals are treated without discrimination based on race, color, creed, sex, sexual orientation, age, religion, national origin, marital status, disability or any other impermissible factor in accordance with federal, state or local law.
